REQUEST FOR EXPRESSIONS OF INTEREST-SELECTION OF A FINANCIAL MANAGEMENT SPECIALIST

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – INDIVIDUALS SELECTION)

Republic of Albania

Extractive Industries Transparency Initiative Secretariat

Grant No.: TF0A6493

 Assignment Title:  Selection of a Financial Management Specialist

Reference No.: ALBEITI/CS/IC/D.1

This request for expressions of interest follows the General Procurement Notice for this project that appeared in Development Business online No. WB3513-03/19 of March 15, 2019.

The Government of Albania has received financing from the World Bank toward the cost of the Extractive Industry Transparency Initiative Secretariat (EITI Albania), and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include selection of an Individual Consultant as a part-time Financial Management Specialist to assist EITI Albania Secretariat in ensuring a sound financial management and control in accordance with the World Bank Guidelines for all items and activities financed under the Project. The implementation period of the Contract is estimated to be approximately 12 months from the contract signature.

The detailed Terms of Reference (TOR) for the assignment can be found at the following website: www.albeiti.org

EITI Albania Secretariat now invites eligible individual consultants (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:

  • CV in Albanian and English language;
  • Relevant university education in accounting, finance or business administration (University degree);
  • Professional experience in accounting, financial management / budget management, min 5 years, working experience in WB financed projects or any other international organization is required;
  • Sound and good knowledge of Government accounting, financial management systems, and budgeting system, as well as tax and legal requirements in Albania;
  • Sound and good knowledge of financial and accounting policies, rules and regulations pertaining to international organizations, preferably World Bank;
  • Good computer literacy and functional ability in processing word and excel documents;
  • Good knowledge of English and be able to communicate (oral and written) effectively.
  • Familiarity with the requirements of modern financial management systems and online banking applications.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, revised November 2017 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. 

A Consultant will be selected in accordance with the Selection of Individual Consultants method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours 08.00 to 16.30 hours from Monday to Thursday and 08.00 to 14.00 on Friday.

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) until April 8, 2019.

Extractive Industry Transparency Initiative National Secretariat (EITI Albania)

Attn: Mr. Ardit Kamberi, Head of EITI Albania National Secretariat

Address: Blv. “Zhan D’Ark”, Ish godina ME, Kati IV, Tirana, Albania

Tel: +355 4 2264645,

E-mail: ardit.kamberi8@gmail.com, sekretariati@albeiti.gov.al

Web: www.albeiti.org

 

___TERMS OF REFERENCE______

 

Terms of Reference and Scope of Services

Selection of a Financial Management Consultant

 

I. Background

The Extractive Industries Transparency Initiative (EITI) was launched at the World Summit on Sustainable Development in held in Johannesburg in September 2002. This global initiative encourages Government, extractive companies, international agencies and NGOs to work together to develop a framework to promote transparency of payments made within the extractive industries. It is a shared belief that transparency of payments and revenues greatly increases the likelihood that the revenues generated by the development of natural resources will be used in an efficient and equitable manner and can assist Government in financial and macro-economic planning and also reduces the risk of diversion or misappropriation of resources. EITI focuses on company payments and Government receipt of revenues from the extractive industries.

Albania has been a candidate country since 2009 in the EITI and has been very active in its operations during the years 2011 – 2012. Albania is accepted as an official member of the EITI in May 2013. It is a traditional mining country with considerable reserves in chromium, copper and iron-nickel, as well as substantial production of crude oil. Both the mining and oil contribute a significant and growing proportion of Government revenues for development. In the light of this, the Government is fully aware of the importance of good sector governance, transparency and accountability. For this purpose between the Albanian Government and the World Bank has an agreement (First phase – Grant TF 096009, Second phase – TF 012148, Third phase – TF014999, Fourth phase – TF0A1769, Fifth phase – TFA6493) for support and funding for the implementation of the Extractive Industry Transparency Initiative (EITI) in Albania. “

 

II. Objective

The objective of this assignment is to assist the EITI Albania National Secretariat staff in ensuring a sound financial management and control in accordance with the World Bank Guidelines for all items and activities financed under the projects, using standard World Bank documentation.

 

III. Scope of the Work

The Financial Management Consultant will have the overall responsibility for the financial management of the Project. Specific responsibilities will include:

  • Implement a fully documented and operational accounting and financial management, satisfactory to the World Bank which includes proper accounting procedures and internal controls to ensure that Project assets are properly safeguarded;
  • Manage financial short and long term planning process of the project; assist the EITI Director and staff in the Project financial planning; Liaise with the EITI’ Budget and Finance staff that project planning as above mentioned is integrated in EITI planning process,
  • Carry out financial performance review of Project activities, in accordance and in connection with Bank requirements,
  • Review, verify and process for approval all requests for payment for Project activities, contractors and consultants,
  • Ensure that payments are made in proper and timely manner, that all sources of financing are available for the Project and that the contract payment monitoring function is ensured, working in close collaboration with procurement unit,
  • Assist EITI in all financial management aspects of the Projects, ensuring that transactions are entered into the recording system in a timely and proper manner, verifying for accuracy and completeness of all transactions, and that updated accounting records are kept, that are essential for promptly producing project financial management reports,
  • Prepare and submit for approval financial reports, budget report, financial projections, cash flow forecast, and all other Project reports as requested by World Bank, EITI, MIE and MFE.
  • Ensure timely preparation of the interim financial reports and annual financial statements and other reports requested by GoA; and withdrawal applications to the Bank, and ensure adherence to all statutory requirements, World Bank guidelines and audit requirements.
  • Prepare the quarterly and annual progress reports;
  • Provides timely inputs to the Project Procurement unit for the preparation of contract payments terms, etc. and supervises their conformity with Project requirements and budget. Thoroughly reviews financial aspects of all bidding documentation and provides timely comments to the Procurement unit prior submission to the World Bank.
  • Advise the EITI on issues related to local taxation, banking and other pertinent regulations that affect the financial activities;
  • Facilitate the work of the independent auditors; assess reports received from the auditors and following up any audit queries /management letters;
  • Participate and be actively involved in trainings/workshops/seminars concerned to the project components and implementation categories.
  • Performs any other duties requested by the EITI National Secretariat Director.

 

IV. Reporting arrangements and Deliverables

Consultant shall prepare the following reports:

(a) Monthly, Quarterly and annual Financial Reports for Project on disbursement and budget execution to be submitted to EITI and government agencies;

(b) Quarterly Project Interim Financial Reports to be submitted to the Bank no later than 45 days after end of each quarter;

(c) Annual Project Financial Statements to be audited by independent auditors.

 

 V.Timing and Requirements for the Assignment

The local consultant is expected to start the assignment in March 18, 2019 and complete it by April 30, 2020. This is a part – time assignment and the local consultant is required to work for up to 30 hours per month over the period mentioned above.

  • The contract will be prepared using the time based forms for small assignments.
  • The Consultant shall prepare and submit reports every month to the Albanian EITI Secretariat for its acceptance.
  • The payment will be on hourly basis.
  • The Consultant would provide input and advice by reports, email and phone calls and being present upon the Client’s request.

 

VI. Qualifications

  • Relevant university education in accounting, finance or business administration.
  • Professional experience in accounting, financial management / budget management, min 5 years, working experience in WB financed projects or any other international organization is required.
  • Sound and good knowledge of Government accounting, financial management systems, and budgeting system, as well as tax and legal requirements in Albania;
  • Sound and good knowledge of financial and accounting policies, rules and regulations pertaining to international organizations, preferably World Bank;
  • Good computer literacy and functional ability in processing word and excel documents;
  • Good knowledge of English and be able to communicate (oral and written) effectively.
  • Be familiar with the requirements of modern financial management systems and online banking applications.

 

VII. Selection Method:

The consultant will be selected in accordance with Individual Consultant Selection method with the procedures set out in “World Bank’s Procurement Regulations for IPF Borrowers” dated July 2016, revised November 2017 (Procurement Regulations).

 

 IN THE PDF FORMAT AS BELOW 

REQUEST FOR EXPRESSIONS OF INTEREST

TERMS OF REFERENCE